Ivan
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| posted on 29/6/10 at 07:50 AM |
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Outlook synchronisation help needed
I have a home network with a desktop with Win7 Prof 64 bit and laptop with Vista 32 bit both with Outlook 2007.
I use both continuously and have a major hasstle synchronising Outlook - does anybody know of a good freeware program that will synchronise the two
so that any change in one will automatically be updated on the other.
At the moment I must make sure that whichever machine I am working on has the most current copy of Outlook data files on it then when I move to the
other machine I copy the data file directory across to that machine which is a major nuisance and means you lose your rules.
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m8kwr
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| posted on 29/6/10 at 08:18 AM |
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A few options...
Create a shared drive and put the ost file on there, so it can be shared, but only 1 outlook at a time can access the file.
Thats if you have a wireless network, and your laptop has wireless, and you do not need access to the ost from that far away etc.
Or if you need it to access the file from out of the home etc, then you could set up a drop box account, this will sync the files in that directory to
all machines that have it installed and linked to the same account. The drop box would give you 2gb of free online storage.
The only draw back to this would be the time it takes to sync the ost file(s), it would have to upload/download the files. I use this method to
transfer files from my work computer to my home one. But does depend on your speed of connection.
If you are syncing outlook it with a pop3 account, then you could just leave the message on the server, so both outlooks would be able to download the
message. But doing it this way would not let you see what messages you sent from the other machine.
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jossey
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| posted on 29/6/10 at 08:30 AM |
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http://www.codetwo.com/lp/public_folders/v1/start.php?outlook-sync&gclid=COCo3LnwxKICFQkrDgodnUlL6A
try that!
not used it but i know its good as i hear about it alot.
David Johnson
Network Security Consultant
CISM, CISSP, MBCS CITP, M.Inst.ISP, BA
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Davey D
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| posted on 29/6/10 at 09:09 AM |
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Cant you just keep your .pst & .ost file on a USB key, and have outlook pointing to that drive. Just make sure your usb key is inserted before you
start outlook
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Ivan
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| posted on 29/6/10 at 09:37 AM |
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Thanks guys - knew I could trust you to come up with some answers  - will try the Code two option first and if that doesn't work then the USB
Key.
Connectivity is too bad and expensive here in SA to go the online route. Especially as my .pst is large with almost twenty years of business emails in
it - still occasionally refer back to them as well believe it or not sad individual that I am. 
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jossey
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| posted on 29/6/10 at 10:14 AM |
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please do me a favour and backup your emails onto a pen drive or DVD's or something. 12 years of business on a pc is just mad. mad mad mad.
use dual layers if you have to.
and archive all emails after a month. maybe worth getting a network pig drive to auto archive all emails onto to stop you having a slow email box and
losing if your pc dies.
also if you hold any sensitive data get the pc encrypted and laptop too.
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Ivan
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| posted on 29/6/10 at 11:15 AM |
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Yes - have 3 backup drives, one 1.5T on board tha's a clone of my working drive and two 1T portable - one kept up to date daily and one off site
swapped weekly.
Also a small 350G 2.5" that continuously updates my working folders.
Having paid data recovery rates once  have learnt my lesson well 
I re- clone my 1.5 T working drive to the spare 1.5 T onboard disc monthly as well.
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BenB
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| posted on 29/6/10 at 12:55 PM |
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Personally I'd put the files on a NAS and do it properly....
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Ivan
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| posted on 29/6/10 at 02:49 PM |
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quote:
Originally posted by BenB
Personally I'd put the files on a NAS and do it properly....
Then how do you make sure the laptop has all the files when working away from the network - or must you copy the .pst onto the laptop and then
redirect outlook to it and then update the NAS files when re-connecting the laptop after working off network. ps took me a Google search to find what
NAS is
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britishtrident
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| posted on 2/7/10 at 07:30 AM |
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You can map the network drive to drive letter.
However there is very handy utillity "Netdrive" that makes this easier. Netdrive is free for home use and was developed by Novell back in
the days when Novell networks were the only show in town for PCs.
With backup it pays to use more than one medium.
The idea of depending on Outlook or Outlook Express to store email would worry me -- much safer to use Thunderbird and back up the mail and account
settings with MozBackup.
MoxBackup will instantly restore both the email and all the account settings from backup.
[I] “ What use our work, Bennet, if we cannot care for those we love? .”
― From BBC TV/Amazon's Ripper Street.
[/I]
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